These procedures, which have been adopted by the Miami Public Library Board & Miami City Council, govern the day-to-day operating procedures of the library.
MISSION STATEMENT
Miami Public Library’s mission is to entertain, inspire, encourage learning, and foster connections that enhance our community.
VISION
Foster a welcoming environment where everyone is acknowledged, listened to, and embraced, promoting equal knowledge access for limitless possibilities and community growth.
VALUES
Seeking and sharing learning and lived experiences
We believe that knowledge consists of both personal and collective repositories of information, skills, relationships, and experiences. We encourage the process of constructing knowledge, expanding awareness, establishing connections, and fostering opportunities for shared learning.
Ensuring unrestricted access to information and ideas
We ensure equitable access to information, privacy, and a wide range of opinions and viewpoints within legal boundaries.
Removing barriers to opportunity
We prioritize the perspective through which we rethink policies, procedures, practices, and power dynamics across all levels to redistribute resources and foster new opportunities.
Aligning with and acting on professional ethical principles
We highly prioritize professional ethics, representing a clear and consistent reflection of our organization's and library's professional values, principles, policies, and practices in our decision-making, actions, and conduct.
Managing resources carefully and clearly
We focus on responsibly, efficiently, and transparently managing and overseeing economic, physical, and social resources to provide optimal value to the community we serve.
Fostering connection, community, and belonging.
We promote the welcoming, engaging, and appreciation of individuals and communities. We aim to establish meaningful connections and nurture a sense of belonging within our community.
Putting people first to create positive experiences
We value understanding and responding to people's needs with relevance and quality. We create positive experiences by supporting interests and meeting needs within and outside the library.
LIBRARY HOURS
The library is open the following hours:
- Monday - Friday
- 9:00 a.m. – 7:00 p.m.
- Saturday
- 9:00 a.m. – 1:00 p.m.
- Sunday
- Closed
CIRCULATION
Open Collection
The library collection is open to all. Parents who wish to restrict their children's library materials must accompany the child to the library and monitor their online activity.
Borrowing Period
- New fiction & Hotspots
7-day loan period
- All other materials
14-day loan period
- Newspapers and current magazines are not checked out, but all children's periodicals may be checked out.
How to Apply for a Library Card
Anyone residing, working, or attending school in Ottawa County can be issued a library card at no charge, valid for three years. Renewal of the library card will require proof of residency. Individuals outside of Ottawa County are charged $20.00 for a library card, valid for one year. Nonresident patrons must provide a means for library staff to contact them, including a mailing address and email/phone number. Expired nonresident cards must be renewed in person. Children 5 years of age and older, or who are enrolled in school, including kindergarten, may be issued a library card; those under 18 must have a parent or guardian sign them up for a card unless legally emancipated (documentation required.) Youth accounts must be linked to a parent or guardian account in good standing.
To apply for a library card, the information required is the name, permanent address, personal telephone number, work telephone, and email. Applicants must present a driver's license or government-issued photo ID card with their current address at the time of application and proof of residency (see below). For those who work in Ottawa County, a recent pay stub showing the employer and address is required. Students can show a school ID or a current class schedule. A postcard may be mailed to applicants who have insufficient identification; the presentation of the postcard will be considered proof of address.
An individual who has recently moved to Ottawa County may be given a digital-only card number to allow them time to secure the necessary items. The card will allow the individual instant access to online library services for 30 days. Once the patron submits required items, they will be given full access to the library's collection. Only one digital card per household will be issued.
The card must be presented at the time of checkout unless the patron has a current photo on file in our system and provides an ID. All materials checked out on the borrower's card, and all fines accruing on such materials are the responsibility of that person unless the library has been notified in advance that the card has been lost or stolen. Only the patron assigned to a card may use the card for checkout purposes. Each person in the household will need a card registered in their name.
There is a $5 charge for a lost card, expired or not. Cards will not be issued 15 minutes prior to closing.
Proof of Residency
Proof of residency may be established when the applicant provides any of the following documents showing the applicant’s name and current address:
- Utility Bill
- Rent Receipt
- Recently dated mail (not older than one month
- Checkbook
Hold Requests
Library users may place Catalog items on hold. Requests can be made in person, on the phone, or by using the online catalog. Requests are filled on a first come, first served basis. Patrons will be notified by an automated email or a phone call when their request is available, unless in the rare event they have asked to not be notified. Materials will be held for seven days from the date of the hold being processed. If a patron places holds and does not pick them up, this service may be suspended for up to 6 months.
Borrower Responsibilities and Privileges
The individual to whom the card is issued is responsible for the following:
- The return, in good condition, of all materials borrowed by the due date;
- Return of all media cases with all contents accounted for. Incomplete returns may not be accepted;
- Payment of fines incurred for any damaged or lost materials;
- Report a lost or stolen card as soon as practical;
- Payment of all charges on the card until it is reported lost or stolen; and
- Prompt reporting of any changes in name, address, email address, or phone number.
Parents or guardians of a youth’s account that is linked to their account are responsible for the above-listed liabilities. They shall teach their youth proper library rules, etiquette, and supervise the use of the youth card.
In order to safeguard the collection and make materials available to as many people as possible, the library will deactivate cards in the following circumstances:
- When items have been 40 days overdue or when patrons owe $10 or more in fines. library accounts will be reactivated when materials have been renewed and/or returned, and the account falls below the $10 threshold.
- When library correspondence is undeliverable. Borrowing privileges can be reinstated by bringing in one piece of recently postmarked (no older than 30 days) mail.
Renewals and Limits
- All materials except Hotspots and wait list items, may be renewed twice.
- DVDs are limited to four per household from the Children's Dept., four per household from the Adult Dept, and two per household from the Teen Dept.
- Only one Hotspot may be checked out per household.
- Hotspot items are not renewable.
Interlibrary Loan
Books not in our collection may be obtained through an Interlibrary Loan for patrons with valid library cards.
A fee of $3.00 per item to offset postage costs will be collected at the time the patron picks up each item.
Fines for overdue Interlibrary Loan materials will be $0.10 per day.
OVERDUE MATERIALS
As of September 1,2024, the Miami Public library no longer charges late fines on overdue traditional materials (books, audiobooks, DVDs). This procedure only applies to overdue items. Fines for damaged, stolen, or lost items will still be charged to the cardholder's account as stated herein.
Every item checked out still has a due date. Cardholders are responsible for honoring the due date by returning or renewing the item. Items with holds will not be renewed. Hotspots will be turned off after the original due date to ensure prompt return for the next user. Items that are 40 days overdue will be assumed lost and the cardholder will be charged the cost of replacement, unless the item is returned in good, usable condition.
The No-Late-Fine procedure applies only to traditional materials belonging to the Miami Public library. Late fines for Interlibrary loan items, Hotspots, electronics, and other non-traditional materials may still be charged.
Patrons with overdue materials will be notified up to three times. The first notification will be one week after the due date. A second notice may be sent within four weeks after the due date. Accounts showing $50.00 or more in charges for those materials may be turned over for collection after the patron is notified a third time and the account will be deactivated. A $10.00 processing fee will be added to any account submitted for collection.
Families (or a group of individuals living at the same address) with an outstanding balance of $10.00 or more will have all cards with that address deactivated until the debt falls below the threshold.
State law makes theft or destruction of library materials a crime. Pursuant to 21 O.S.§§ 1739 and1785, any person who willfully commits such an act maybe prosecuted for same at the discretion of the City.
Punishment for conviction of library theft may be restitution and/or a fine of up to $10,000. (21 OS Sec. 1739.)
FINES FOR OVERDUE NON-TRADITIONAL MATERIALS
Hotspot - $1.00/day
Library of Things, Games & Activity Packs - $0.10/day
Electronics (other than Hotspots) - $.25/day
LOST AND DAMAGED MATERIALS
Items that are 40 days overdue will be assumed lost, and replacement costs will be charged to the cardholder's account. If the item is returned in good and usable condition, the charge will be withdrawn. Patron accounts with debt outstanding on lost or damaged materials will have their account deactivated until the debt falls below the threshold..
DAMAGE
Patrons will be charged $2 per page of damage unless the damage exceeds the cost of the book or damage renders the material unusable; then, the patron will be responsible for total replacement.
All other materials will be charged for total replacement unless parts can be replaced (charging cords, cases, etc.)
Damage includes but is not limited to:
- Water/liquid damage
- Animal damage (chewing, slobbering, etc.)
- Ripped, torn, crumpled pages (It does not include pages of text or pictures that are removed from the book. These are considered damaged beyond repair.)
- Writing or coloring
- Removing library stickers, stamps, or other identifying materials
- Scratched discs
- Broken cords
Any materials lost or damaged beyond repair must be paid for at replacement price and processing costs. Payments can be made in person at Miami Public library. If no cover price is available, lost children's and teen paperbacks cost $8.00, and all other mass market paperbacks $10.00. Lost magazines cost $6.00. Lost CDs, which can be individually replaced, are $10.00 each. Hardcover books and media (e.g., DVD, Book on CD) will be assessed at replacement cost (including processing).
WI-FI TO GO: MOBILE HOTSPOT LENDING PROCEDURE
Mobile Wireless Hotspot Lending Procedure Purpose (see Appendix A)
In fulfilling the library's priority to foster digital inclusion, Miami Public library lends mobile wireless hotspots to library patrons through the "Wi-Fi To Go" service.
Terms and Conditions
A "hotspot" consists of the mobile wireless hotspot device itself, as well as its charger and case. When a patron borrows a mobile hotspot, the patron's use of the equipment is available by executing a hotspot checkout agreement (Appendix A) under the following terms and conditions and those contained in Appendix A. These terms and conditions are in addition to the standard library procedures and policies (notably the library's Computer Use/Internet Safety Policy) and other terms and conditions described below for which the user is responsible.
In order to borrow a hotspot, patrons must be 18 years of age or older and have a Miami Public library card (in good standing). At the time of checkout, the borrowing patron must present his/her library card and state-issued ID. Upon checkout, library staff will confirm, in the presence of the borrowing patron, that all items are present in the hotspot kit. The patron must sign the library's Hotspot Agreement before a hotspot can be checked out. Only one Hotspot may be borrowed per household at any one time. The loan period for the Hotspot is 7 days with no grace period and no renewals.
The library will accept holds on the Hotspot. Patrons will be notified by phone only when their hold is ready for pick-up. Patrons will have 48 hours from the time of this notification call to check out the Hotspot, after such time it will be released to another patron. This hold period may be extended, at the discretion of the library, due to library hours of operation and other factors.
Overdue Hotspots will be deactivated at closing on the day the Hotspot is due. Overdue fines will accrue at $1 per day up to the maximum replacement cost of the Hotspot. Patrons are not permitted to return the Hotspot to the library's book drop. Rather, hotspots must be returned directly to a library staff member, who will verify that all components of the Hotspot are accounted for and in good and usable condition before accepting the item(s) back into library inventory. . The Hotspot will not be considered returned until all components of the Hotspot are returned.
By borrowing and initiating use of the library's Hotspot, the user agrees to abide by the library's policies, procedures, regulations, and rules and agrees to hold the library and its agents harmless from any and all claims, losses, damages, obligations, or liabilities, directly or indirectly, relating to the use of the library's Hotspot and internet access provided by the library. Deliberate altering of any files or modifying the configuration of library-owned equipment is strictly prohibited and may make the patron liable for damages.
Internet service relies on cell tower technology and coverage. Service outside the continental United States is prohibited; any fees associated with use outside of this area will be the responsibility of the patron. User experience can vary based on location. The library is not responsible for personal information shared over the internet or for information or websites accessed. The library is not responsible for any liability, damage, or expense resulting from the use of the Hotspot.
The borrowing patron will be responsible for lost or damaged hotspots and accessories (includes theft thereof). Patrons must be mindful of current replacement costs of mobile hotspots and accessories before borrowing, as he or she will be responsible for paying the actual replacement cost of a damaged or lost hotspot device or accessories.
- Hotspot: $50
- Cord: $20
- Case: $18
Hotspots must be kept in a temperature-controlled environment (not left in vehicles or in extreme temperatures).
Parents/guardians are responsible for the use of the Hotspot by minors.
Unlawful use of the Internet or use that violates the library's Computer Use/Internet Safety Policy is prohibited and may result in the loss of privileges. The library prohibits the use of its devices for the display or downloading of pornographic or obscene materials.
For assistance in the operation of the library's Hotspots, borrowers may call the library during normal business hours. 918-541-2292
DONATIONS AND GIFTS
Donations
Donated items will be accepted by the Miami Public library with the understanding that they may or may not be added to the collection.
Items added to the collection must meet the library's Materials Selection Procedure.
Donated books and equipment become library property and are subject to library procedure. Items which are not placed in the collection may be placed in the Friends of the Library Book Sales.
The library cannot make appraisals on donated items; however, if the donor wishes to take a tax deduction, a letter will be provided which lists the number of books or items donated. The donor may estimate the value of the item donated, but the library will not retain records of value claimed.
Gifts
A memorial gift is acknowledged by a card sent to the family of the person in whose memory the gift was given.
If the donor wishes a book purchased ($25 donation), a bookplate is affixed inside the memorial book designating for whom the memorial is made, and by whom.
If a memorial donation of $100 or more is made to the library Trust Fund, the names of the donor and person memorialized are added to the virtual memorial wall plaque.
The minimum donation when the donor wishes the library to purchase a book is $25.00 or list price, whichever is greater.
Gift books must be of a general nature and of value to the collection as a whole and must meet the criteria of the library's Materials Selection Procedure.
Friends Book Sale
The Friends of the Miami Public Library holds book sales that benefit the library. They also have a bookcase located in the library that is stocked with books for sale year-round.
Donated books for these sales are accepted at the library year-round.
Friends of the Library is an independent 501(c)(3) organization.
MEETING ROOM USE (See Appendix B)
The meeting room may be reserved in compliance with the following regulations:
- Use of a meeting room for not-for-profit purposes is free of charge and available during the hours the library is open. Library-sponsored programs and library-related activities are given priority, should scheduling conflicts arise. Patrons may use meeting rooms for educational events, video conferencing, virtual interviews, and work-study free of charge.
- Using the meeting room for a for-profit or private event requires a $10 per hour donation.
- The group or party is responsible for cleanup and will agree to pay for any damages or repairs needed in addition to any other fees charged. All for-profit and private events are to follow the same agreement and policies as any other group.
- A User Agreement form must be filled out, and the contact person making the reservation should be a member of the sponsoring group. The contact's name and telephone number and the meeting time will then be entered on the calendar. If required, donations must be made at the time the room is reserved.
- A small kitchen with a microwave oven, refrigerator, and sink is adjacent to the meeting room. Light refreshments may be provided by the sponsoring group. Supplies and equipment in the kitchen are for library use only. Alcoholic beverages, nicotine products, cannabis, or illegal substances of any kind are not permitted in the library. Users of the meeting room are asked to help maintain its cleanliness. If refreshments are served, the sponsoring group must sweep, take the trash out, and wipe down tables.
- Any loss of or damage to furnishings of facilities or other library property shall be the responsibility of the sponsoring group, and the library shall be compensated in full.
- Use of the library's technical equipment must be arranged in advance and operated by an appropriately qualified person. Any damage to technical equipment is the responsibility of the sponsoring group.
- Groups may reserve the room for continuous use for no more than three months at a time. At the end of the three-month period, such a group may reserve for another three months if another group has not asked for the room on those dates. This use may not be daily.
- Any meetings that would be disruptive to the use of the library are prohibited.
- Any sponsoring group's use of the library meeting room does not necessarily constitute an endorsement of that group's policies or beliefs by the Miami Public library, the library Board, or the City of Miami.
- Room occupancy is limited to:
- Large Meeting Room: 50 people
- Small Meeting Room: 15 people
- All uses shall be in full compliance with the City’s most current City-Owned Property Rental and Use and Advertisement Agreement Policy and the City’s Tobacco and Marijuana Ordinance 13-205. (See Appendix H)
BULLETIN BOARD USE
The Miami Public library maintains three bulletin boards to post public notices and notices of upcoming nonprofit meetings and/or nonprofit educational or civic events. Posting of informational materials by the library does not constitute an endorsement of the beliefs or policies of the sponsoring group.
Restrictions on posted notices:
- Materials will be limited to no more than two weeks. They will be taken down the day after the scheduled meeting.
Notices should not exceed 8.5" X 14" in size. Larger materials may be accepted and posted if space allows at the discretion of the library Director or designee. - The library Director or designee may also determine that an item may be posted on the bulletin board in the south foyer, although library-related information or publicity for library-sponsored events will be given first priority.
- The library will not be responsible for saving notices or posters.
- No for-profit commercial or personal notices will be posted.
- All materials submitted for posting are subject to the review of the library Director or designee.
VOLUNTEERS (See Appendix G)
Volunteering for the Miami Public library can be a rewarding and exciting experience. Volunteer time, energy, and goodwill are invaluable assets to the library because volunteerism enhances the library's ability to fulfill its mission by providing opportunities for direct public participation in library services. Volunteerism also strengthens and deepens the library's relationships throughout the community. Volunteer opportunities offer citizens a way to contribute to the community, fulfill personal goals, achieve a sense of satisfaction, and learn more about the library.
We support the effective utilization of volunteer time and talent as a way to:
- Assist staff, as needed, in critical daily tasks
- Add services of value to new and existing programs
- Promote public awareness of library services
- Increase involvement and support of the library by the public
- Promote civic engagement by employees of local corporations.
The purpose of this section is to clearly communicate the role and expectations of library volunteers and the library procedure for accepting, selecting, training and supervising volunteers.
Definition of a volunteer
For this section, a library volunteer is defined as an individual who assists with volunteer activities at, or on behalf of, the library without promise, expectation or receipt of compensation for services rendered. Volunteers are not eligible to receive benefits afforded City Employees.
Nothing in this procedure or in the volunteer's service to the library shall create a contract or employment relationship between the volunteer and the library. Both the volunteer and the library have the right to end the volunteer's association with the library at any time.
Library Responsibilities
To encourage volunteerism and to ensure a positive experience at the library, the library will:
- Provide a staff person designated to administer the volunteer program
- Ensure that all volunteers serve in positions that reflect their skills and interests while meeting the needs of the library
- Provide orientation and training to prepare the volunteers to perform their duties
- Provide volunteer supervision in accordance with sound supervisory practices and library policies
- Maintain accurate volunteer demographic data, including hours worked
Volunteer Responsibilities
- Upon the direction of the Director or their designee, volunteers have the opportunity to assist the staff with various tasks throughout the library.
- All volunteers are considered to represent the library while involved in library activities, particularly when dealing with the public.
- All volunteers will still be required to conform to all the rules and regulations of the library’s paid staff.
- Volunteers are required to sign in at the beginning of each shift and sign out at the end of each shift
Recruitment and Application Process
- Individuals interested in volunteering at the library must fill out an application. Volunteers shall be recruited without regard to any individual's age, race, creed, color, national origin, religion, marital status, sexual orientation, gender, physical appearance, socioeconomic level, education level or any other legally protected characteristics.
- Volunteers are selected based on their qualifications in relation to the needs of the library. Volunteers are placed in positions best suited to their skills, interests and availability. The library is not able to guarantee a position for each prospective volunteer and has the right to decline any application without cause. Applications are kept on file for 6 months. If, after 6 months, the applicant has not been contacted, a new application may be submitted.
- Volunteer placement is based on the following:
- Needs of the library at any given time
- Qualifications of volunteer applicants or Volunteer's ability to commit to a consistent schedule of hours
- Availability of staff time to supervise volunteers
- A background check, and where applicable, reference checking may be required before a candidate can begin an assignment.
- Volunteers under the age of 18 must have parental approval and cannot work more than 4 hours per day. Generally, the library will not accept volunteers under the age of 14.
Volunteer Tasks
- Programming support and assistance
- Cleaning and maintenance (e.g., dusting shelves, cleaning toys, etc.)
- Circulation support (e.g., putting carts in order, shifting collections, shelving and shelf-reading)
- Collection maintenance support (e.g., material repair, cleaning books)
- Special projects support
Volunteer Work Assignments, Training, and Supervision
- Volunteers will not be scheduled until they have completed a library orientation and training and have reviewed all relevant library policies and procedures.
- A library volunteer will be scheduled for assignments by a designated library staff member.
- A pattern of absences may be cause for a volunteer to be excused from assignment.
Restrictions
- Volunteers will not be used to replace the work done by paid library staff.
- Volunteers will not receive training in the library's circulation system nor be allowed access to confidential patron information.
- Volunteers will not be allowed access to non-public areas when not volunteering.
- Volunteers may not:
- Perform activities that could reveal confidential patron information.
- Use the Integrated library System (ILS).
Confidentiality of Patron Records
We have an obligation to our patrons to maintain their confidentiality and respect their privacy. As volunteers work with staff members, they may be exposed to information of a confidential nature. Such information is not to be shared with anyone else, including family, friends, or acquaintances. No one is permitted to remove or make copies of any records, reports, or documents from the library.
LIBRARY USE
Patron Behavior and library Usage
To protect all library 'users' right to access library facilities, to ensure the safety of patrons and staff, and to protect library resources and facilities from damage, reasonable restrictions and appropriate safeguards to library access are outlined below. All visitors to the library are expected to follow local, state, and federal laws. Any violations of the law will be reported to the appropriate authorities.
We ask for your cooperation in maintaining an atmosphere that is conducive to study and pleasant use of the library. Any person found to be in violation of one or more of the library rules and regulations may be asked to leave the library and could be banned from future library use. Failure to comply with a request to leave the premises will result in the filing of trespassing charges with local law enforcement.
The following prohibited activities, conduct, and conditions are for the protection and comfort of library visitors and staff:
- Harassment - physical, sexual or verbal abuse of other library patrons, staff, or volunteers.
- Abuse or destruction of library facilities, equipment or materials
- Noisy, unruly, or offensive behavior - including excessively loud cellphone conversations or ring tones
- Intoxicated behavior
- Possession of alcoholic beverages or illegal drugs
- Loitering
- Soliciting, panhandling, begging
- Stalking
- Use of tobacco or marijuana (including Electronic Vapor and e-cigarettes) within the building or on city property
- Inappropriate displays of affection
- Sleeping
- Excessive body odor or extremely unclean clothing
- Bathing, washing clothes, shaving, or cutting hair
- Wearing skates, cleats, or other inappropriate attire (Shoes and shirts are required.)
- Using wheels on shoes (such as with Heelys)
- All other offenses which are subject to prosecution under criminal or civil code of law, or are in violation of any library or City of Miami policy, rule, regulation, ordinance, or procedure.
The following may not be brought into the library:
- Open containers of drinks and food
- Oversized bags, backpacks, bedrolls, suitcases, or other containers; stacked luggage or excessive number of bags
- Pets (except service animals)
- Weapons (except by law enforcement officers)
- Bicycles, scooters, and skateboards
COVERED drinks and snack foods may be allowed in some parts of the library as long as no damage is incurred. Lids must have screw tops and food must leave minimal mess. No food or drink will be allowed in the stacks, Genealogy, or around computers.
UNATTENDED CHILDREN
Library staff cannot assume responsibility for children left unattended in the library.
- For safety reasons and the child's protection, children under age 10 must be accompanied by an adult 18 years or older at all times.
- If a child is still on the library premises when the library closes for the day, an attempt will be made to contact a parent or guardian.
- If a parent or guardian has not been located within twenty minutes, the Miami Police Department will be contacted.
- A police officer will take the unattended child to the police station and appropriate action will be taken to protect the child.
SERVICE ANIMALS
Miami Public Library is regulated by the then-current City of Miami Service Animal Policy.
PATRON CONFIDENTIALITY PROCEDURE (See Appendix D)
The Miami Public Library and Oklahoma State Statutes protect the privacy of library users. Confidentiality extends to information sought or received; circulation records; internet search history; database search records; reference interviews; interlibrary loan records; registration records; and all other personally identifiable uses of library materials, facilities, programs or services, including the frequency or nature of a patron's visit to the library.
Patron records will not be made available to any individual, group, or law enforcement agency without a valid court order, subpoena, or search warrant issued by a court of competent jurisdiction and presented to the library Director or his/her designee. The library Director will contact the City Attorney's office whenever a court order, subpoena or search warrant is received.
All employees, board members, and volunteers of the Miami Public Library must comply with this procedure.
Names of patrons may be disclosed to another library for the purpose of borrowing materials for the patron through interlibrary loan services.
Any patron who wishes to release information to another individual with regards to materials on reserve must complete a "Release of Information Form" available at the Circulation Desk.
An exception will be made for a parent who is responsible for a youth patron for returning those materials. They will be told what the child has checked out because they are responsible for any items not returned.
Circulation records are confidential patron’s personal contact information, however, is protected by O.S. 51§24 A.3(i). However, patrons should be aware that due to specific legislation (See below - Section 215 of the federal USA Patriot Act, Public Law 107-56), confidentiality may be compromised.
Access to Records Under Foreign Intelligence Surveillance Act, Section 215
This federal law allows an FBI agent to obtain a search warrant for "any tangible thing," which can include books, records, papers, floppy disks, data tapes, and computers with hard drives. It Permits the FBI to compel production of library circulation records, Internet use records, and registration information stored in any medium. It does not require the agent to demonstrate "probable cause," the existence of specific facts to support the belief that a crime has been committed or that the items sought are evidence of a crime. Instead, the agent only needs to claim that he believes that the records he wants may be related to an ongoing investigation related to terrorism or intelligence activities, a very low legal standard. Libraries or librarians served with such a search warrant issued under FISA rules may not disclose, under penalty of law, the existence of the warrant or the fact that records were produced as a result of the warrant. A patron cannot be told that his or her records were given to the FBI or that he or she is the subject of an FBI investigation. This law overrides state library confidentiality laws protecting library records. 51 O.S. 24A.11 – “Confidentiality of donations”
COMPUTER USE/INTERNET SAFETY
By using public internet at the library or utilizing a library mobile Wi-Fi to Go device, you agree to the following guidelines:
Conditions of Use
All users must read and accept the library's computer/internet use procedure.
- The library, in compliance with Children’s Internet Protection Act (CIPA), has filtering software installed on all public access computers and wireless access software; however, the parent or legal guardian must assume responsibility for deciding which library resources are appropriate for their own children. Parents are strongly encouraged to discuss appropriate online behavior with their children, including interacting with other individuals on social networking websites and chat rooms, disseminating personal information, and cyberbullying. The library has materials available to support parents in this important discussion.
- Use of Miami Public library's Internet access, including wireless access on personal computers, to engage in any activity that constitutes a violation of local, state or federal laws, including but not limited to those concerning copyright, fraud, privacy, or obscenity, is strictly prohibited. Accessing and viewing materials in the library in a manner that creates the existence of a sexually hostile working environment is also prohibited.
- Persons using a computer owned by the library agree not to make any changes to the setup, configuration, software, or hardware.
- Misuse or abuse of a library computer or internet access provided by the library will suspend internet access privileges and/or possible legal action.
More Information Regarding Use
- Patrons leaving a computer unattended will forfeit their seats. Public access computers will automatically shut off 15 minutes before library closing time.
- Wireless access is available 24/7, with access before or after library operating hours being available around the perimeter of the library.
- Only one person may use public access computer at a time. No more than two people may be seated or standing at a computer workstation. Any disruption due to more than one person being at a computer will result in all persons at that computer being asked to leave.
- Patrons must use headphones to listen to music or other sounds on any computer used inside the library. If a patron does not have headphones, a set of earbuds may be purchased at the front desk.
- There is a charge for printing.
- The library does not assume responsibility for lost or corrupted files for any reason, such as hardware failure or network interruptions.
- All library computers are equipped with Deepfreeze software that will erase and reset the computers at the end of the day. Users wishing to save files they have created must back them up to USB sticks or personal email accounts. All created files will be wiped clean after a session ends once the computer user logs out.
Printing & Copying Fees:
- Color copies - $.25 each
- Black and white copies - $.10 each.
- Patrons must have money deposited in the account before printing can be done.
- For upgraded paper, large format printing, or other non-traditional printing, additional charges may apply.
Faxing Fees:
- $1.00 per page
- $1.00 per call for Long-Distance
- $1.00 for cover sheet
COLLECTION AND SELECTION
Materials Selection
The cornerstone of library service is the book collection. Providing a vital book collection—one which has meaning for the public served—requires continuous attention; it means retaining the best of the old and selecting the best of the new. Obsolete titles must be withdrawn; worn books must be replaced; materials to meet special needs must be obtained; duplicate titles must be ordered as needed—these are the elements that contribute to a lively and meaningful book collection.
This procedure governs the selection and maintenance of the Miami Public Library’s collection of not only books but periodicals, pamphlets, newspapers, audio and video materials, or any other materials owned by the library.
The library recognizes its responsibilities to collect such materials, to organize and make available its resources, and to give guidance in the use and interpretation of its collection.
Objectives
- To facilitate informal self-education of all people in the community.
- To enrich and further develop the subjects on which individuals are undertaking formal education.
- To meet the informational needs of all.
- To support the educational, civic, and cultural activities of groups and organizations.
- To encourage enjoyable leisure time reading.
Community Factors
The Miami Public library serves a variety of people from a fairly large geographic area. Our collection must be broad in subject, comprehensive in viewpoint, and have wide latitude in reading levels.
We also cooperate with other libraries to supplement our book collection. We use the Oklahoma Department of Libraries Catalog for interlibrary loans and Firstsearch/Worldcat and EBSCO databases.
We collaborate with the public schools, as well as the NEO A&M College library.
Book Selection Policies and Procedures
Ultimate responsibility for book selection rests with the Director, who operates within the framework of policies determined by the library Board. It is considered desirable to ensure maximum participation by staff members in the reviewing process. Wide reading of books is encouraged, since an informed staff contributes immeasurably to intelligent use of the book collection.
The purpose of the selection process is to obtain expertly selected books and other materials to further the library program of giving information, reference assistance, and help to those engaged in educational pursuits, as well as to provide general home reading. In general, the library's procedure is to purchase the best books that satisfy the clientele of the library within budget limitations.
The Director does consider books requested by patrons as long as funding is available and the book fits within the needs of the community.
Points considered in book selection are literary, educational, informational, and recreational value; authority and effectiveness of presentation; qualities conducive to critical thought and understanding; and available funds and space.
Contemporary and popular authors are included, as well as those who have demonstrated enduring worth. Titles are selected on the basis of content as a whole and without regard to the political opinions or purposes of the publisher. In the case of controversial questions, variety and balance of opinion are sought whenever available.
The criteria for all fields include:
- Permanent or timely value.
- Accurate/authoritative information.
- Clear presentation and readability; literary quality.
- Social significance.
- Elimination of the deliberately distorted, sensational or offensive (regarding issues religion, sex, racial prejudice, political ideologies, etc.).
- Presentation of both sides of controversial issues (abortion, evolution, gun control, etc.).
- Balance of special group interests with general demand.
- Inclusion of books of doubtful value occasionally for their timeliness (campaign biographies, flying saucers, popular fiction).
- Format and price may be deciding factors.
Children and Young Adults
The aim of book selection for children is to choose the best new books and replace and duplicate older titles that have proved their worth. We include books for recreational reading, inspirational books of lasting value, and books of information covering a wide range of knowledge that will satisfy the child's natural curiosity and widen his interests.
The aim with children and young adults is to contribute to the development of well-rounded citizens of their own country and the world. To this end, readable adult titles are selected that are keyed to young people's needs and interests, as well as books that will tend to open up new interests in cultural, economic, and social fields.
Titles written specifically for young adults are included in the collection. All books are purchased in the hope that they will lead to continued reading in adult fields on as high a level as possible for each individual.
Book Selection Aids
It is impossible to read every book for the library before purchase. The staff, therefore, makes use of selection aids such as basic and current general lists, special bibliographies, and book-reviewing journals. No one publication is relied upon exclusively, and the critical opinions of reviewers are checked against each other.
Weeding
The library periodically discards worn or outdated materials, duplicate copies, or materials no longer of interest.
Controversial Issues
Special Aspects of Book Selection
Does not constitute an endorsement of its contents, or of any theory, idea, or policy contained therein.
Questions concerning this procedure or complaints and comments on a specific book should be taken up with the library Director. A form will be provided for the patron to list objections to a particular book or other library material. In the event such a complaint cannot be satisfactorily resolved between the patron and the Director, the patron should apply to the library Board. The book or other material in question will be kept on the library shelves and available for checkout until a final determination is made.
Donated Items
- All gift items must meet the criteria of the library's Materials Selection Procedure.
- The library cannot make appraisals on gift materials.
- Donated books and other donated materials become library property and are subject to all applicable policies, procedures, rules, and regulations.
LIBRARY PROGRAMS
Library programming is integral to achieving the library's mission: to entertain, inspire, encourage learning, and foster connections that enhance our community.
- The library upholds principles of intellectual freedom and supports the rights of individuals to read, speak, view, and exchange points of view. In order to provide access to diverse perspectives, the library presents a variety of programs. Topics and speakers are not excluded from library programs because of possible controversy. Sponsorship by the library does not constitute an endorsement of program content.
- Types of library programs include, but are not limited to:
- Book discussions
- Storytimes/storytelling
- Family literacy programs
- Author visits
- Artistic and music performances
- Film showings
- Demonstrations and workshops
- Instructional classes/training sessions
- Lectures and presentations
- Exhibits and associated programs
- Community forums
- Library tours and orientations
- Program selection and development are subject to the following guidelines:
- Appeals to the interests/needs of the community
- Provides insight into human and social conditions
- Furthers the objectives of the library to entertain, inspire, encourage learning, and foster connections that enhance our community.
- Is free and open to all.
- Is non-commercial; presenters may have business affiliation, but no solicitation or promotion for business purposes may be presented.
- Sale of books/CDs/artwork by authors/performers/artists is permitted as part of a library program when arranged for in advance.
- Program suggestions from the public will be evaluated by the same standards used to select library-initiated programs.
- Customers who want the library to reconsider the selection of a library program should complete the Request for Reconsideration form. The library Director will evaluate the program in light of the customer's request, using the criteria contained in this procedure, and will inform the customer of the result of the evaluation. In the event such a complaint cannot be satisfactorily resolved between the customer and the Director, the customer may appeal to the library Board. The program in question will continue until a final determination is made.
Appendices
Appendix A – Hotspot Checkout Agreement
Appendix B – Meeting Room User Agreement
Appendix C – Patron Behavior Incident Report
Appendix D – Release of Information Form
Appendix E – Request for Reconsideration of Library Materials
Appendix F – Non-Traditional Materials Lending Library: Release Form
